Payroll Draft  Overview 

The Payroll Draft module stands as the primary structural engine for initializing, staging, and reviewing compensation calculation cycles before final commitment. Operating inside the master workspace, it allows salary coordinators to execute full monthly payroll passes, manage targeted exit settlements, filter system exception layers, and track archive compliance registries through a secure chronological ledger. 

To access this section, follow these steps:  #

1. Navigate to the Human Resources page. 

2. From the top navigation menu bar, click EMPLOYEES SALARIES. 

3. Select the Payroll Draft option from the sub-menu link items. 

The Eight (8) Functional Tabs  #

The workflow within the Payroll Draft module is structurally divided into eight progressive tabs that cover the entire lifespan of compensation deployment: 

1. Payroll Draft  #

This central engine handles the initialization and calculation of baseline draft compensation statements. It contains entry wizards to run monthly salary cycles, configure structural parameters (Year, Month, Branch, Devisions, etc.), handle manual edits, or upload bulk settlement registers from Excel sheets. 

2. Closing Payroll  #

A critical validation gateway where compiled drafts are audited and locked down by specific category type (Payrolls, Termination, or Settlement). This step systematically locks the records against downstream modification to preserve data integrity before journal conversion. 

3. Posting Payroll  #

The primary general ledger handshake station. Within this deck, managers execute pre-posting workflows to adjust costs centers and permanently transfer finalized compensation liabilities live into active accounting general journals. 

4. Termination  #

A dedicated analytical sub-workspace customized to execute separation arithmetic for departing personnel. It accounts for contract rules, legal variables, and localized settings to generate standalone severance summaries. 

5. Bank  #

The payment clearance command station. It bundles approved payroll sheets by distribution category, runs verification routines to check biometric commitment percentages, and compiles secure export scripts mapped to regional banking transfer specifications. 

6. Archives  #

A historical compliance database where past outbound transmission summaries, bank statement exports, and systemic release documents are archived for secure internal search and regulatory lookup. 

7. Exceptions  #

An administrative override station where system managers layer specialized attendance and footprint deduction exceptions. It handles custom shift configurations and salary distribution privileges to prevent automated payroll deductions on approved profile deviations. 

8. Archive Payroll  #

The background compliance history log that tracks user changes within the module. It aggregates unalterable transaction stamps—logging the Year, Month, User Name, operation type (Insert/Delete), and structural Reference IDs—to secure database visibility.