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Archive

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The Archive module serves as the primary auditing tracking ledger for the correspondence subsystem. It aggregates all past outbound messaging runs into a unified scannable matrix, enabling human resource managers to filter histories, evaluate delivery statuses, and verify regulatory notification tracking compliance. 

To access this section, follow these steps:  #
  1. Navigate to the Human Resources page. 
  1. From the top navigation menu bar, click HUMAN RESOURCES OPERATIONS. 
  1. Under the EMPLOYEES OPERATIONS column, click Correspondence. 
  1. Select the Archives tab from the horizontal sub-navigation layout row. 

Data Table View  #

Historical transmission lines populate the grid layout sequentially to facilitate deep administrative record tracing and compliance analysis: 

  1. Character Count: Reflects the complete volumetric character metric sizing of the transmitted packet payload. 
  1. Employee Name: The full registered legal name of the employee profile linked to the history row. 
  1. Identification Number: The official corporate national identity or state registration profile key. 
  1. Employee Number: The unique system-generated internal corporate index identifier. 
  1. User Name: Identifies the administrative account that authorized and executed the dispatch event. 
  1. Message: Displays a snippet or complete text block string of the delivered notice content. 
  1. Phone: The targeted mobile phone or contact string verified during transmission. 
  1. The Sender Is Name: Logs the specific profile name or outbound server mask used to transmit the notice. 
  1. Status: Tracks real-time network transaction statuses (e.g., Success, Failed). 
  1. Message Status: Displays secondary receipt routing metrics (e.g., Sent, Delivered, Pending). 
  1. Date: The precise calendar timeline date and clock timestamp when the record row was committed. 

Configuration Workflow  #

The historical ledger is supported by a modal filtering panel designed to isolate communication histories across specific employee entities and timelines: 

Query Communication Archives  #

Follow these steps to search and audit historical messages via the popup panel displayed: 

  1. Click Search to invoke the query filter dialog panel. 
  1. Select the required corporate target from the Employee lookup selector dropdown box. 
  1. Formulate your historical bounding dates by setting rules inside the Date From and Date To calendar entry elements. 
  1. Click the blue magnifying glass button inside the modal to execute the parameters, refresh the query matrix, and load matching results into the bottom grid. 

Grid Operations and Data Export  #

The control toolkit located at the top right of the data panel allows you to process information dynamically: 

  • Search: Type keywords directly into the central search bar to isolate targeted records instantly. 
  • Export to Excel: Click the Excel icon to download the visible workforce directory into an .xlsx workbook. 
  • Export to PDF: Click the PDF icon to output a printable document report file containing the filtered registry layout. 
  • Show/Hide Columns: Click the Database/Eye icon to change column visibility rules on the fly. 
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